#BEST WAY TO MANAGE EMAIL INBOX HOW TO#

Check your personal emails after work (or on breaks). Only check one account at a timeР”В¬heck your work emails at work. Make sure all notifications from social media sites go to this address (or just turn them off). Give this address out to career/parenting gurus, newsletters, subscriptions, ebook downloads, etc. Protect your other accounts from РІР‚Сљread-but-donРІР‚в„ўt-respondРІР‚Сњ items by creating a bulk account for everything else.

Give this email address to your childrenРІР‚в„ўs schools/caretakers for updates and notificationsРІР‚вЂњthey have your phone number for emergencies, right? Social/bulk email account You donРІР‚в„ўt want to be distracted by family drama and upcoming social events when youРІР‚в„ўre in the zone and working fast. Give your closest friends and family members access to a special account just for them. Keep this one lean, mean, and targeted to your high-priority work (see #5). When you open your work email account, you should see only email directly addressed to you. DonРІР‚в„ўt subscribe to career-related newsletters and bulk emails via this account (use your social account, instead). Protect this account from distractions at all costs. (DonРІР‚в„ўt create fun but needless faux-work by setting up dozens of email accounts and sub-folders).

Create separate email accounts for each part of your lifeР”Р‡or most of us, three email accounts will suffice. It can help to block out a part of your day specifically for emails, and then to ignore your inbox for the rest of the day. Only answer emails when it suits your schedule. Tell the important people in your work, family, and social lives to text you if they have urgent information to share. Take control of your time and let go of your РІР‚Сљmust check emailРІР‚В¦РІР‚Сњ guilt. Not every email deserves a responseРІР‚вЂњand many donРІР‚в„ўt need to be read at all (see #6). You donРІР‚в„ўt need to make email a priority you need to hold yourself back. If you compulsively check your email, forget everything I just said. Accept that youРІР‚в„ўll never get everything done and prioritize your emails (see tip #5).Р”Сћ. DonРІР‚в„ўt spend your time fiddling with low-urgency emails when you have an important one to address. Not everything is black and white, but this should be: work when you work and play when you play. Better yet, they create emotional energy instead of burning it on needless faux-work tasks. Go online shopping (maybe for gifts).Р”Р„ll of these activities are more productive than pretending to work. This advice may sound like heresy, but the best way to stop procrastinating is simply to take a break. I invested hours in unnecessary long-term strategy, spreadsheet design/coding, and low-priority communications.

I needed to feel like I was working, but just couldnРІР‚в„ўt make myself attend to my first-priority tasks. I used to feel overwhelmed by new and big projects and would do anything I could to avoid them. If youРІР‚в„ўre like me, you love tasks that feel like workРІР‚вЂњbut really arenРІР‚в„ўt. DonРІР‚в„ўt use email organization to procrastinate The following 12 email organizing tips will help you to get your inbox under control.

#BEST WAY TO MANAGE EMAIL INBOX HOW TO#

But I wasnРІР‚в„ўt always this organizedРІР‚вЂњI had to learn how to manage my emails first.

Best way to manage email inbox